Taking Control of Email

Signature Verbiage

2010-04-25T12:00:00.001-07:00

At the recent workshop several participants asked if I could post my default signature language regarding confidentiality. Here it is:

This communication and any documents, files, or previous e-mail messages attached to it constitute an electronic communication within the scope of the Electronic Communication Privacy Act, 18 USCA 2510. This communication may contain non-public, confidential, or legally privileged information intended for the sole use of the designated recipients(s). The unlawful interception, use or disclosure of such information is strictly prohibited under 18 USCA 2511 and any applicable laws.

Email and Focus

2010-04-06T13:18:00.000-07:00

Here is another great resource for improving your systems to manage email:

Email and Focus

Taking Control of Email: TICAL Arkansas

2010-02-12T11:05:00.000-08:00

Taking Control Of Email

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Work Smart

2010-02-12T10:27:00.000-08:00

Top Ten Mistakes Managers Make with Email

2010-02-12T10:16:00.000-08:00

Top Ten Mistakes Managers Make With Email
1. Using vague subject lines.
4. Failing to clean up the mess of earlier replies/forwards.
5. Ignoring grammar and mechanics.
7. Mashing everything together into bulky, imposing, inaccessible paragraphs.
8. Neglecting the human beings at the other end.
9. Thinking email works best.
10. Forgetting that email lasts forever.

Summarized from the Wall Street Journal

Business Email Overload

2009-08-08T20:18:00.001-07:00

Great list of problems with email and potential solutions. While written for a "business" audience it certainly applies in schools as well. Enjoy!

Business Email Overload

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Email Solution from Principal Jack Jarvis

2009-03-24T15:18:00.000-07:00

Check out this brief video posted on the TICAL site for an interesting strategy for dealing with email overload.

Xobni

2009-03-24T15:13:00.000-07:00

Xobni is the Outlook plug-in that saves you time finding email conversations, contacts and attachments. After a quick install, you'll see the new Xobni toolbar appear in Outlook - and suddenly information will become much easier to find. When a new email arrives, the sender's full communication history appears in the Xobni sidebar, including past conversations, attachments and contact details. Xobni also includes a blazing fast email search tool to help you deal with email overload.

Check here for more info.

Fast Company: Tools to tackle email

2009-02-24T07:10:00.000-08:00

Here is the link to an article in Fast Company entitled "Reengineer Your Inbox: Six tools to help tackle overflowing email with assembly-line efficiency."

I haven't personally used these plug-ins but some of them sound very promising. Anybody out there tried these?

Devin Vodicka

Lifehacker's Top 10 Outlook Boosters

2009-02-21T14:23:00.000-08:00

Many school leaders use Outlook for email. Courtesy of Lifehacker, here is a quick list of 10 great ways to increase productivity with Outlook.

Devin Vodicka

AwayFind

2009-01-24T11:49:00.001-08:00

AwayFind

Email is Broken: Jared Goralnick

2009-01-24T11:48:00.001-08:00

Inbox Zero Video

2009-01-24T11:45:00.001-08:00

Inbox Zero: Slides

2009-01-24T11:41:00.001-08:00

Inbox Zero: Action-Based Email

View more presentations or upload your own. (tags: merlinmann productivity)

Getting Things Done

2009-01-24T11:24:00.000-08:00

Check the GTD homepage to begin accessing resources on managing your work and improving effectiveness. I specifically recommend the following:

Free Articles including "Getting Email Under Control"
Free Podcasts including "Productive Talk on Email"

There are also a great many blogs and websites with additional resources and thoughts about implementing the GTD process. Here are two of my favorites:

Devin Vodicka, Ed.D.

Welcome

2009-01-24T11:18:00.000-08:00

This blog has been created to provide school leaders with resources that will assist them in taking control of email, reducing information overload, improving effectiveness, and increasing personal satisfaction. Enjoy!

Devin Vodicka, Ed.D.